Constitution of the Conference
The Constitution was drafted after discussion at the
first meeting of the conference at Southern Illinois University at
Carbondale on May 4, 1963. The draft was sent to the members on
October 17. On October 26, it was discussed, amended, and formally
approved at a business meeting held at Saint Louis University.
I. NAME. This
organization will be named the "Midwest Medieval
II. MEMBERSHIP. Any
person interested in the study of the Middle Ages is eligible for
membership in the Midwest Medieval Conference. Membership will
be established merely by registering at the annual meeting.
III. PURPOSE. The
purpose of this organization will be to promote the study of the
Middle Ages in the midwestern United States. It will attempt to
provide a forum for reporting on the progress of significant research
in medieval studies, to establish a means whereby newcomers to
midwestern universities and colleges can become acquainted with their
fellow medievalists, and to create an opportunity for teachers who are
not primarily specialists in medieval studies to familiarize
themselves with the latest trends in medieval scholarship.
IV. ACTIVITIES. The
chief activity of the Conference will consist of an annual meeting
devoted to making known important scholarly activities and to
permitting scholars to become better acquainted with their fellow
medievalists. The membership of the Conference may by two-thirds
vote of those attending the annual meeting decide to undertake other
activities suitable to the purposes of the organization.
V. ANNUAL MEETING. The
Conference will assemble for a one day meeting during October of each
year. The membership will decide upon the date of each annual
meeting and will approve of the place of meeting. Members
wishing to invite the Conference to their campuses may present an
invitation to the President of the Conference prior to the business
session of the annual meeting. The annual meeting will be
arranged so as to include three general sessions devoted to papers and
discussions and a business meeting.
The organization will have the following officers to be elected by a
majority of the members attending the business meeting of the annual
meeting of the Conference.
a. President. It will be the general responsibility
of the president to oversee all the activities proper to the Conference. Specifically, he
will take the responsibility for arranging each annual
meeting, preside over the business meeting, and
appoint the committees needed to conduct the
business of the Conference. The President will be
ex officio a member of all committees.
b. Vice-President. It will be the duty of the Vice-President to assume the
the President whenever necessary. He will
also take responsibility for encouraging potential
members to become active in the Conference.
c. Secretary. The secretary will have responsibility for keeping the records of the
organization. He will record the proceedings of each annual meeting, maintain a roster of the members
of the Conference, and assist the President in publicizing the activities of the
The following committees will be constituted annually.
a. Program Committee. The program committee will consist of a chairman and two other
members to be appointed by the President of the Conference. The committee will
arrange the program for each annual meeting.
b. Local arrangements committee. The local
arrangements committee will consist of a chairman and two other members to be
appointed by the President of the Conference.
This committee will assume charge of those
matters pertaining to the actual conduct of the
annual meeting except the program. Whenever possible the chairman of this committee will be a
member of the faculty of the host institution.
c. Nominating committee. The nominating committee will consist of a chairman and
two other members appointed by the President of
the Conference. It will present to the
members of the Conference at each annual meeting a list of nominations for President, Vice-President,
and Secretary for the next year.
d. Other committees. Whenever the need arises, the President of the Conference with the
approval of the Council may appoint ad hoc
3. Council. A
Council will be constituted as a part of the organization of the
Conference. It will be composed of the officers of the
Conference, the chairmen of the program, local arrangements, and
nominating committees, and two members elected at each annual
meeting of the Conference. The Council will act to determine
matters of policy which cannot be settled expeditiously in the
meetings of the entire Conference or which arise during the
intervals between annual meetings.
4. Terms of Office.
Terms of office for all officers, committee members, and council
members will be limited to two years.
VII. DUES. There will
be no dues for membership in the Conference. However, the local
arrangement committee may charge a registration fee of each member
attending the annual meeting to defray expenses involved in the
organization of the meeting.
VIII. APPROVAL AND AMENDMENT
OF THE CONSTITUTION. This constitution will go into effect after
it is approved by two thirds of the members attending the business
session of the annual meeting. It may be amended by two thirds
vote of the members attending any subsequent meeting.
1967: Article VI, section 4 was amended to allow the secretary
to serve for an indefinite number of terms. Richard "Skip"
Kay of the University of Kansas served as secretary continuously from
1964 to 1985. Several other secretaries later served for more
than two consecutive terms. Michael Altschul of Case Western Reserve
University served from 1987 to 1990; Martin Arbagi of Wright State University
served from 1991 to 1995; and Richard Ring of the University of Kansas
served from 1996 to 2001.
1968: Article VI, Section 1, subsection b was probably
not amended. However, it did become standard practice to include
in the responsibilities of the vice-president that of being
president-elect for the following year.
1971: Article VI, Section 1, subsection c was amended
to expand the secretary's responsibilities to overseeing a modest treasury,
out of which the conference would pay its annual CARA dues.
1986: After more than two decades of discussion, Article
I was finally amended to change the name of the conference to the
Midwest Medieval History Conference.
1986: Article V was amended to expand the conference to
a day and a half. Friday afternoon sessions for graduate student
papers were added to the conference in an attempt to recruit new
scholars. The strategy worked very well.
1995: Article VI, Section 1, subsection c was amended
when the position of secretary-treasurer was split into two offices.
2003: IX. ASSETS. In case of the dissolution of the Midwest
Medieval History Conference, the assets remaining after payment of all
legitimate obligations shall revert to the Medieval Academy of America,